Increase your Efficiency and Effectiveness with Zapier

Being busy on your to-do lists doesn’t necessarily mean that you achieve much progress

Use a prioritization method that you can transfer to your favorite productivity app

There are similar other matrices with Impact and Effort on the axis, or Value and Risk, Value and Complexity, etc.

One problem with those drawn matrices is that it’s inconvenient to put the tasks on the matrix, and you have to copy the tasks from the paper to the computer afterward.

By the time we find 1st things 1st to be the best prioritization tool. It helps you set priorities by looking at your tasks from different perspectives. For example, you can evaluate your tasks from all of these angles: Urgency, Importance, Impact, Low-effort, Low-risk, Low-complexity. You can choose as many or as few criteria as seems necessary. Define what is important to you on your own terms: is it just tasks that make money or reduce costs? Is it what is sustainable? Does it bring value to your communities? Is it green and ecological? To keep your motivation higher, choose not only serious criteria but also those uplifting you, such as Creativity, Fun, and Inspiration.

The good thing about using 1st things 1st for prioritization is that it makes it easy for you to clarify priorities. Moreover, the tasks you enter are already in digital form, allowing you to transfer them to other apps.

Connect 1st things 1st to your favorite productivity app with Zapier

You would need these steps:

  1. Create a project and prioritize weekly tasks with 1st things 1st.
  2. Create a project or a to-do list at your favorite productivity app.
  3. Add a Zap at Zapier, connecting your 1st things 1st project with the project or the to-do list at your favorite productivity app.
  4. Click “Export via Zapier” at 1st things 1st to trigger exporting from 1st things 1st to your task management app.

In a week, you can change the tasks at the prioritizer, clarify priorities, and export them to the task management app by clicking on “Export via Zapier” again.

Need some examples? Here they are

Less hamster wheel and more directional work leading to the fulfillment of your goals

To be successful, you want to recognize your most important tasks, work on them, delegate other tasks to your team or an assistant, or leave it to yourself, when you don’t feel energetic and still want to spend your time usefully.

Using this effortless workflow with Zapier, you get the best of prioritization and project management. As a result, complete your mission and achieve your vision faster in your business, organization, or as an individual.

Cover photo by Anna Nekrashevich

Originally published at on May 15, 2022.



Life explorer, creator, writer, software developer, husband, father

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Aidas Bendoraitis

Life explorer, creator, writer, software developer, husband, father